Department of Home Affairs: Secretary Vacancy 2026

The Department of Home Affairs (DHA) Secretary Vacancy 2026 provides an entry-level government employment opportunity for applicants with Grade 12 or a relevant equivalent qualification. The Secretary position is based in Pretoria, Gauteng, offers a salary of R237,453 per annum at Salary Level 05 and requires no previous work experience.

The Department of Home Affairs is seeking professional, passionate and skilled individuals committed to service excellence, digital transformation, innovation and integrity. Applicants interested in this Grade 12 government vacancy in Pretoria must submit their applications before the closing date of 16 October 2026.

Key Vacancy Details

Who Should Apply?

This vacancy may be suitable for entry-level applicants interested in secretarial, administrative, receptionist or office-support work in government.

Applicants should consider applying if they:

• Have Grade 12 or a relevant equivalent qualification.
• Are computer literate.
• Have good organisational skills.
• Have good telephone etiquette.
• Can communicate effectively with people from different backgrounds and at different levels.
• Have basic written communication skills.
• Can work professionally with confidential or sensitive information.
• Can act with tact and discretion.

Minimum Requirements

Applicants must possess:

Grade 12 Certificate or a relevant equivalent qualification.

The vacancy specifically states:

No experience required.

This means previous work experience is not listed as a minimum requirement, although applicants must still meet the advertised skills and competency requirements.

Knowledge and Required Skills

Applicants should have computer literacy, including the ability to work with:

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Other general computer applications

The position also requires:

• Good telephone etiquette
• Sound organisational skills
• Good people skills
• Computer literacy
• Language skills
• Ability to communicate effectively with people at different levels and from different backgrounds
• Basic written communication skills
• Ability to act with tact and discretion

Duties and Responsibilities

The successful candidate will provide secretarial and receptionist support to the Director.

Responsibilities include:

• Receiving telephone calls and referring calls to the appropriate role players when they are not intended for the relevant senior manager.
• Recording appointments and events in the diary.
• Typing documents for the senior manager and other staff within the unit.
• Operating office equipment such as printers and photocopiers.
• Providing clerical support to the senior manager.
• Liaising with travel agencies to make travel arrangements.
• Checking travel arrangements when the relevant documentation is received.
• Arranging meetings and events for the senior manager and other staff.
• Identifying suitable venues.
• Inviting relevant role players to meetings and events.
• Organising refreshments.
• Setting up schedules for meetings and events.
• Processing travel and subsistence claims for the unit.
• Processing invoices arising from activities of the senior manager’s office.
• Recording basic minutes of meetings where required.
• Drafting routine correspondence and reports.
• Filing documents for the senior manager and unit where necessary.
• Administering matters such as leave registers and telephone accounts.
• Receiving, recording and distributing incoming and outgoing documents.
• Handling procurement of standard items such as stationery and refreshments.
• Collecting relevant documents to enable the Director to prepare for meetings.
• Keeping up to date with relevant prescripts, policies and procedures.
• Studying applicable Public Service and departmental policies and other documents.
• Remaining familiar with procedures and processes applicable to the senior manager’s office.

Before You Apply

Applicants should carefully read the vacancy requirements and the Department’s Directions to Applicants before submitting an application.

Government applicants can download the official Z83 Application for Employment form from the Department of Public Service and Administration.

Make sure you quote the correct vacancy reference number:

3/1/1/1/2026/257

Applicants should check all information before submission because applications must comply with the Department’s advertised application requirements.

How to Apply

Applications compliant with the Department of Home Affairs Directions to Applicants must be submitted online or by email on or before the closing date.

Option 1: Apply Online

Applicants can apply through the official Department of Home Affairs eRecruitment Portal.

Follow the instructions provided on the recruitment portal and make sure you select the correct vacancy and provide the required information.

Option 2: Apply by Email

Applications may also be submitted to:

imsrecruitment@dha.gov.za

Applicants should ensure their applications comply with the Department’s Directions to Applicants and are submitted before the closing date.

Important Application Information

Before submitting your application:

• Check that you meet the minimum requirements.
• Use the correct reference number: 3/1/1/1/2026/257.
• Follow the Department’s Directions to Applicants.
• Make sure all information supplied is accurate.
• Submit the application through the advertised application channel.
• Do not wait until after the closing date to submit your application.

Late applications should not be expected to be considered.

Employment Equity

The Department of Home Affairs states that it is a merit-based and equal-opportunity employer.

In line with the Department’s commitment to promoting opportunities, women and persons with disabilities are encouraged to apply.

Enquiries

For enquiries regarding the Secretary position:

Mr HS Tshinavhe

Telephone: (012) 338 7324

Applicants should use the official application channels rather than the enquiry number when submitting applications.

Closing Date

16 October 2026

Applicants should ensure their applications are successfully submitted on or before the closing date.

Frequently Asked Questions

Can I apply with Grade 12?

Yes. The minimum educational requirement is a Grade 12 Certificate or relevant equivalent qualification.

Do I need previous work experience?

No. The vacancy specifically states that no experience is required.

What is the salary?

The advertised salary is R237,453 per annum at Salary Level 05.

Where is the position based?

The Secretary position is based in Pretoria, Gauteng.

Can I apply online?

Yes. Applicants can apply through the Department of Home Affairs eRecruitment Portal.

Can I apply by email?

Yes. Applications compliant with the Department’s Directions to Applicants can also be submitted to imsrecruitment@dha.gov.za.

Where can I download the Z83 form?

Applicants can download the official Z83 Application for Employment form directly from the DPSA.

What is the closing date?

Applications close on 16 October 2026.

Sources & References

The vacancy information is published in the official DPSA Public Service Vacancy Circular 35 of 2026.

Applicants should use the Department of Home Affairs eRecruitment Portal for the official online application process and can download the official Z83 form when required.

Nobuhle

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